Manager - Procurement

1. POSITION VACANT: Manager - Procurement, Aga Khan Agency for Habitat India, Mumbai

2. ORGANIZATION BACKGROUND:

Aga Khan Agency for Habitat (AKAH) India was established in 2016 with the vision of creating habitats that allow communities to be resilient to disasters, adapt to climate change, and thrive. With a focus on urban resilience, various initiatives of AKAH work to reduce vulnerability to climate change and disasters through community-led efforts with a strong synergy between traditional knowledge, innovation, and technical integration. AKAH is a Section 8 nonprofit organization and a member of Aga Khan Development Network (AKDN). Headquartered in Mumbai, AKAH works in Maharashtra, Gujarat and Telangana. The organization has directly impacted 2.5 million individuals.

AKAH is dedicated to enhancing habitat conditions through building safety and community resilience to natural hazards and disasters. The organization ensures that these settings are connected to water and energy services and are conducive to developing economic opportunities and access to social services.

For more information about AKAH, please visit https://the.akdn/en/how-we-work/our-agencies/aga-khan-agency-habitat

3. JOB DESCRIPTION/ RESPONSIBILITIES:

Reporting to the Chief Financial Officer, the Procurement Manager will lead and oversee procurement operations to ensure impactful, cost-effective, transparent, and compliant sourcing of goods and services. The role will set and overview effective procurement systems and develop and implement strategic procurement frameworks, ensure supplier performance and compliance with AKAH’s policies and donor requirements, and contribute to organizational efficiency and sustainability objectives.

Key Responsibilities

(1) Develop and implement strategic sourcing plans aligned with organizational objectives and donor requirements. Ensure that project sourcing plans are aligned with strategic plans and respond to each project parameters: e.g. quality, quantity, timeline, costs and life cycle.

(2) Take decisions driven by a “value for money” approach where value comes first.

(3) Lead the development/review of Procurement Policies and Procedures, including production of related manuals. Regularly review the Procurement Authority Matrix and ensure it is properly applied.

(4) Coordinate with user departments to define specifications, delivery schedules, and service requirements. Proactively communicate on any issue needing attention and action to ensure timely completion of procurement transaction.

(5) Establish supplier relationship management systems to ensure quality, cost efficiency, and timely delivery.

(6) Lead market assessments and supplier mapping to identify new opportunities and foster competition.

(7) Integrate environmental, social, and governance (ESG) considerations into procurement decisions and in vendor management practices.

(8) Manage end-to-end procurement processes, ensuring transparency, efficiency, and compliance with policies. Lead the empanelment process of contractors/partners/vendors.

(9) Prepare and review bid documents, RFQs, RFPs, and comparative analyses and, depending on the threshold and procurement method, ensure that the right persons or instance (Procurement Committee) are engaged in analysis, comparisons and decisions.

(10) Finalize purchase details of orders and deliveries.

(11) Maintain accurate procurement records and monitor inventory and delivery timelines

(12) Foresee alterations in the comparative negotiating ability of suppliers and clients.

(13) Expect unfavorable events through analysis of data and preparing control strategies.

(14) Draft, review, and negotiate contracts, MoUs, and agreements in consultation with legal and finance teams.

(15) Work with others to perform risk management for supply contracts and agreements, including regular review of existing contracts.

(16) Work independently on preparing bid summary, analysis, comparisons and decision process for communication and filing

(17) Monitor and enforce adherence to quality standards of the organization.

(18) Monitor and control procurement costs without compromising on the quality. Once the quality standard is set and met, identification of opportunities for cost savings and implementation of efficient procurement strategies will be thought.

(19) Develop and manage the procurement budget, tracking expenditures, and providing financial reports to CFO.

(20) Work closely with other departments to understand their procurement needs and align strategies to meet organizational goals.

(21) Participate in AKDN procurement initiatives in country (coordination groups) whenever possible: Maintain contact with peers within the network and beyond.

(22) Contribute to AKDN commitments to Net Zero CO2 emissions by creating opportunities to positively impact on Scope 1, 2 and 3.

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualification

(1) Applicants must have Bachelor’s degree in supply chain management, Business Administration, Engineering, and Accountancy, or a related field (preferred).

(2) Professional certification such as CIPS (UK), ISM (USA), or equivalent preferred.

Experience

(1) Minimum seven years’ experience in handling procurement in any company.

(2) Background in construction related industries and NGO would be preferable.

Skills and Competencies

Technical Skills
(1) Understanding of contracts, MOU, agreements and the related compliances.

(2) Advanced level of expertise in Microsoft Word, Excel and Power point.

(3) Experience with enterprise software such as accounting software like Tally ERP, SAP,  e-procurement tools, etc

(4) Awareness about risk assessment tools and mitigation management.

(5) Strong understanding of procurement processes, cost analysis, and market intelligence.

(6) Experience in collecting and analysing data.

(7) Familiarity with donor procurement regulations and audit requirements.

(8) Familiarity with ESG practices, particularly relating to procurement.

Managerial and Analytical

(1) Strategic planning and budgeting.

(2) Risk assessment and mitigation.

(3) Contract negotiation and management.

(4) Data driven decision making and reporting.

Other Skills
(1) Strong communication and stakeholder management.

(2) Negotiation skills.

(3) Problem Solving Skills.

(4) Ethical judgement and integrity.

(5) Planning skills, project management background.

(6) Collaboration, coordination and teamwork.

(7) Result oriented and integrity.

(8) Language proficiency (Speak, Read, Write) – English, Hindi and Marathi.

(9) Ability to multi-task and work in an environment with changing priorities.

5. COMPENSATION OFFERED:

The salary and benefits package budgeted for the position is attractive. Please note that the offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.

6. LOCATION: Mumbai

7. REFERENCE: MP-AKAH

8. CONTACT INFORMATION:

Team SAMS
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025
Phone Nos.: 011-4081 9900; 4165 3612

9. APPLICATION PROCESS:

Eligible candidates are requested to submit their resumes along with a cover letter, at the earliest.