Request for Proposal

For

Group Health Insurance for Staff of SAATHII

2025 to 2026 

26th June 2025

SAATHII/CT/RFP-INSURANCE/0625/649

Bid Invitation

Solidarity And Action Against The HIV Infection In India, “SAATHII”, Invites technical and financial proposals from IRDAI license holding companies who have expertise in group health insurance.

Bidders are advised to submit their technical and financial proposals under two bid systems either in a sealed envelope at the given address or via electronically at the given email id.

Address for submission of proposals in sealed envelope (two bid system- both of the technical and financial proposals should be in two separate sealed envelopes, and both the sealed envelopes to be kept in a single sealed envelope)

SAATHII, New No. 30, Old no. S-23, 35th Cross street,

Besant Nagar, Chennai - 600 090

Or

Email Address for submission of technical and financial proposals (financial proposal must be protected with a password):ghi_2025-26@saathii.org 

PART-I BIDDING PROCESS

1. Timelines

1.1  Essential Information for the Bidders

1.2 Instruction to the Bidders

Introduction 

• Solidarity and Action Against the HIV Infection in India (SAATHII), a national non-profit organization headquartered in Chennai (hereafter referred to as the “Purchaser”), intends to invite Technical and Financial proposals electronically via email or hard copies in sealed envelope from the eligible, reputed, and qualified bidders with sound technical and financial capabilities to deliver this assignment successfully. For detailed instructions of bids preparation and submission, please refer to page no 6 to 8 of this RFP.
• This RFP document has four parts. Part I contains timeline, bidder’s eligibility, instructions for proposal submission, terms and conditions, and evaluation criteria etc.
• Part II of this document provides details of the Scope of Work (SOW). It is expected that the bidding agency must read this carefully to understand the requirement of the purchaser.
• Part III of this RFP contains annexures that has to be filled by the bidders, get printed on their letter-head, signed and to be attached with the technical proposals.
• Part IV of this RFP contains the financial bid template. Bidders must ensure to get it printed on their letter-head, sign and submit as financial proposal as per the instructions.
• Before formulating the bid and submitting it to the Purchaser, the bidder should read and examine all the terms, conditions, instructions, and other information provided in this RFP. Failure to provide and/or comply with the required information and instructions incorporated in this RFP may result in the rejection of the bid.

      Submission of Bids

• The bidder may submit their bids either in a sealed envelope in which they are advised to prepare two separate sealed envelopes for technical and financial bid superscribed them Technical and Financial bid for SAATHII Group-Health Insurance, and keep them in a single sealed envelope. And send it to the given address, or prepare the technical and financial bids in two different pdf files, protect the files with separate passwords and send it on given email id, with subject line- technical and financial bids for SAATHII group-health insurance.

          Last Date and time for bid submission: - 7th July, 2025 (up to 23:59 hrs.) for electronically submission.

          And,

          8th July, 2025 (up to 13:00 hrs.) for hard copy in sealed envelope

          Address for submission of sealed envelope: - SAATHII, New No. 30, Old no. S-23, 35th Cross street, Besant Nagar, Chennai - 600 090

           Address for electronic submission (please ensure that your financial bid should be password protected):- ghi_2025-26@saathii.org (do not share the                                                   password with  the bids).

• In case the financial bid is submitted without password protection in the email, or if the hard copy of bids is not received in a sealed envelope, the purchaser will reject the entire bid.
• The email or the sealed envelope should have the following subject line – “Proposal to Provide Group Health Insurance for the Staff of SAATHII.”
• Submission of Financial bid’s password- to be given upon a written request from the purchaser.
• Submission of more than one Bid will disqualify the bidder.
• The Purchaser may, at its discretion, extend the deadline for the submission of bids by amending the bidding documents, in which case all rights and obligations of the Purchaser and bidders previously subject to the deadline shall thereafter be subject to the deadline as extended.

    For detailed information, please check the complete version of the RFP attached below.

Download Attachment:

Request For Proposal For Group Health Insurance.pdf