RFP - for Hiring of CA firm for pre audit works for BISA
- Organization: Borlaug Institute for South Asia (BISA)
- Date of Issue: May 11, 2026
- Last date of submission: May 22, 2026
RFP Description
May 8, 2026
Request for Proposals (RFP) for Hiring of CA firm for pre audit works for BISA
Borlaug Institute for South Asia (BISA) invites proposals from eligible CA firms to provide professional services for the pre-audit services for BISA for the year 2026.
Location of Services: All BISA Farms- Ladhowal, Ludhiana (Punjab)
Scope of Work:
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# |
Account Caption |
Scope of work |
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1 |
Fixed Assets |
1. Co-ordinating with all Farm managers for Put to use dates |
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2. Preparing Fixed Assets Register and Capital Work in Progress Register |
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3. Preparation of asset wise and ICC wise capitalization journal entries |
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4. Calculation of monthly depreciation expense and preparation of monthly journal entries ICC wise related to depreciation. |
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5. Updating Fixed Asset register and CWIP register for audit adjustments if any |
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6. Preparation of location wise put to use certificate for submission to auditors |
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2 |
Grant Accounting |
1. Verification of collaborator accounts with financial reports submitted by collaborators and passing appropriate journal entries |
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2. Preparation of specifications of Collaborator accounts (Both USD and INR) |
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3. Calculation and preparation of indirect cost journal entries, month-wise and ICC wise as per indirect cost %age of various grants |
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4. Preparation of income recognition entries (month-wise and ICC wise) |
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5. Preparation of Transfer entries from AP Donor to Deferred Grant accounts (Month wise and ICC wise) |
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6. Preparation of specifications of AP Donor (Both USD and INR), Deferred Grants and Grant Income |
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3 |
Inventory |
1. Co-ordinating with all Farm managers for details required for inventory valuation |
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2. Cross-verification of all details submitted by Farms for consistency check |
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3. Valuation of inventory of Consumables, Finished Seeds and standing crops (WIP) |
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4. Preparation of Consumable reconciliation and suggest on reducing differences. |
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4 |
Specifications of all major accounts |
1. GST Receivable and VAT Receivable |
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2. TDS refundable |
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3. Cash and Bank |
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4. Fixed Deposits, Accrued Interest and Interest Income |
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5. Payroll (NRS and IRS) |
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6. All Workshop accounts |
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7. Prepaid expenses |
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8. Land use chargeback |
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9. Seed Sale |
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10. Account Receivables |
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11. Account Payables |
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12. Employee Cash Advance |
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13. Security Deposits paid |
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14. Security Deposits received |
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15. Accruals for all locations |
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16. TDS payable |
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17. CIMMYT Loan |
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18. Provisions for gratuity and leave encashment for both IRS and NRS as per actuarial reports |
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19. Foreign exchange loss and gain |
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5 |
Preparation of Financial Statement |
1. Preparation of draft financial statements from Trial Balance of QBO |
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2. Updating Financial statements after audit adjustments/ other adjustments |
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3. Preparing projected cash flow statement and Statement of Activity for Going Concern Assumption. |
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6 |
Audit Adjustments |
1. Investigating into queries communicated by the auditors and resolving the same. |
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2. Preparation of audit adjustment entries to be posted in QBO |
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3. Updating all the specifications mentioned in above points for audit adjustments. |
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7 |
Attending meetings and calls |
Attending weekly calls with BISA Finance team, BISA top management, Statutory Auditors, Other Consultants such as actuaries etc. |
Eligibility Criteria:
- The firm must be a registered Chartered Accountant firm in India. Registration certificate to be submitted
- Minimum 5 years of experience in the above-mentioned services.
- The firm should not be blacklisted by any Government / PSU / Autonomous Body.
Terms & Conditions:
1. The signed, stamped and sealed quotation on the firm’s letterhead should be submitted by courier/by hand to the following latest by May 22, 2026
Managing Director
BISA, G-2, B-Block,
NASC Complex, DPS Marg
New Delhi 110012
2. The email subject line should clearly mention: “Proposal for pre audit work for BISA”
3. Validity of Quote should be mentioned: clearly minimum 90 days.
4. Payment terms should be clearly mentioned.
5. Applicable taxes if any (including GST) should be mentioned extra.
6. Clientele list and experience must be provided.
7. The following corporate documents must be submitted along with the quotation:
- Articles of Incorporation/Firm Registration Certificate
- Power of Attorney/authority letter (Who will sign the contract)
- ID Proof of Legal Representative
- Proof of Address (Electricity bill, telephone bill or any other government issued bill)
- Bank Statement / Cancelled Cheque
- Copy of GST Registration, PAN, and Aadhaar Card
Disclaimer:
- Selection of service provider for purchase of goods/ services will be done at the sole discretion of BISA. This RFQ/RFP may also be cancelled at any time without any prior notice to service provider (s) at the discretion of BISA’s Management without any liability to BISA whatsoever. E-mail or Telephonic queries with regards to selection process/progress of the procurement will not be entertained.
- The potential vendor/s may be asked to give a presentation of their product/services to the concern person/s at BISA as a part of the evaluation of the proposal submitted.
- The list of documents required for financial evaluation are just indicative. Further details could be asked by BISA to examine the quotes in detail.
- BISA provides equal opportunity to all the eligible applicants to partner/ collaborate with us. Selection process is free from any sort of discrimination or nepotism.
- Any misstatement in the financial proposals will lead to debarring of the Vendors from all future procurements at BISA.
- Submission of multiple quotations by a single entity or by related/sister concerns shall result in rejection of all such proposals without further evaluation.