[Mahila Arthik Vikas Mahamandal] 

Request for Proposal 

for 

Hiring an Agency for Project Management Software under MAVIM Nav Tejaswini -Project 

[Quality & Cost Based Selection Method (QCBS] 

Ref No: MAVIM/Project Management Software/2025-26 

 

 

 

Issue date: 04-07-2025

 

Submission date: 04-08-2025 

 

Section I. Letter of Invitation

 

MAVIM: Hiring an Agency for Project Management Software under MAVIM Nav Tejaswini -Project

[04-07-2025]

 

Invitation no. MAVIM/Project Management Software/2025-26

 

Grant no. \ loan no: 2000003648 

 

Dear Sir/ Madam,

 

1. The Mahila Arthik Vikas Mahamandal (MAVIM) has received financing from the International Fund for Agricultural Development (IFAD) towards the cost of Nav-Tejaswini MAVIM-Maharashtra, and intends to apply part of the financing for the engagement of consulting services. The use of any IFAD financing shall be subject to IFAD’s approval, pursuant to the terms and conditions of the financing agreement, as well as IFAD’s rules, policies and procedures. IFAD and its officials, agents and employees shall be held harmless from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature brought by any party in connection with Nav-Tejaswini MAVIM-Maharashtra.

 

2. The client now invites a Request for Proposal (“proposal”), for Hiring an Agency for Project Management Software under MAVIM Nav Tejaswini –Project. More details on these services are provided in the terms of reference – Section VI.

 

3. Unless specifically permitted in the RFP, consultants may not associate with other shortlisted consultants. Subject to restrictions noted in the RFP, consultants may associate with other non-shortlisted consultants to enhance their capacity to successfully carry out the assignment.

 

4. A consultant will be selected using Selection Based on Quality and Cost Based Selection (QCBS) evaluation procedure in accordance with the IFAD Procurement Handbook dated December 2020, which is available at www.ifad.org/project-procurement. The selection process, as described, may include a reference check, prior to contract award.

 

5. The Request for Proposal will be uploaded www.mavimindia.org and advertised/published in Loksathha, and  Devnetjobs India, www.devnetjobsindia.org on 4th  of July 2025.

 

6. It is not permissible to transfer this invitation to any other firm.

 

7. The RFP includes the following documents:

Section 1 - Letter of invitation

Section 2 - Instructions to consultants

Section 3 - Technical proposal - standard forms

Section 4 - Financial proposal - standard forms

Section 5 - Terms of reference

Section 6 - Standard forms of contract

Section 7 – Forms

 

8. The requested proposal should be submitted no later than 4th August 2025 by 05:00 PM, IST, Mumbai-Maharashtra to the below address.

 

9. The proposal must remain valid for 90 (ninety) days after the above submission date. During this period, the consultant shall maintain the availability of professional staff nominated in the proposal.

 

10. Consultants should be aware that distance may require longer than expected delivery time. Late proposals will not be accepted under any circumstances and will be returned unopened to the consultant(s).

 

11. A pre-proposal conference will be held at 11:30 PM on 14th July 2025 through virtually, the link will be provided in the www.mavimindia.org and www.devnetjobsindia.org. Attendance is strongly advised for all prospective consultants or their representatives but is not mandatory. But all prospective participants are strongly advised to attend the pre-proposal conference for better understanding of the assignment. Pre-proposal queries and their response would be uploaded in the www.mavimindia.org, or in www.devnetjobsindia.org.

 

12.  Electronic proposals shall not be accepted.

 

13. Joint ventures are not allowed to participate

 

Yours Sincerely,

 

 

Mahendra Gamare

General Manager

Finance & Accounts (Add.Ch.)

Mahila Arthik Vikas Mahamandal

Griha Nirman Bhawan (MHADA), Mezzanine Floor,

Kalanagar, Bandra East), Mumbai- 400051

Email: Procurement.mavim@gmail.com    

 

For detailed information, please check the complete version of the RFP attached below. 

Download Attachment:

RFP & TOR for Project Management Software (1) (1).pdf