Jhpiego Corporation, India

REQUEST FOR PROPOSAL (RFP)

RFP Specification: Hiring of Agency to provide Security Guard at Jhpiego State Office, Bhubaneshwar.

RFP DATE:23^rd March 2026

SUBMISSION E-Mail ID and DEADLINE: IN-OR-procurement@jhpiego.org  or before 07^th April 2026 

Bhubaneshwar State Office Address: Jhpiego Corporation, Plot No 153, Jagannath Niwas, Second Floor, VIP

Area, In front of VIP colony Gate, Nayapalli, Bhubaneshwar, 751015

 Email:  om.prakash@jhpiego.org  , (For queries only) ,

About Jhpiego:

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to develop strategies that help countries care for themselves by training health care workers, strengthening health systems and improving delivery of care. 

Jhpiego designs innovative, effective and low-cost health care solutions that are breaking down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego uses its global presence and technical leadership to develop technology-based innovations and systems for significant global health impact.

In India, Jhpiego works across nineteen states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, and pre-service nursing and midwifery education.

Introduction:

Hiring of Agency to provide Security Guard at Jhpiego State Office, Bhubaneshwar.

Submission Procedures: 

• The Applications should be sent via E-Mail only containing Scope of Work, Technical Format and Financial Proposal, duly signed and with firm’s seal. The bid should only be sent to the prescribed e-mail id (mentioned above) and not marked or CC to the sender of this ‘Request For Proposal’ or any other staff of Jhpiego.
• Certificates/List mentioned in the Scope of Work (Technical Format) should be duly signed by the authorized person of the agency.
• “Scope of work” document having terms & conditions should be duly signed by the authorized person of the agency.
• Jhpiego reserves the right to waive irregularities and to reject any or all bids.  
• Jhpiego also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds.
• Jhpiego may consider informal any Proposal not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all Proposals. Any Proposal may be withdrawn prior to the above scheduled time for the opening of Proposals or authorized postponement thereof.
• Any Proposal received after the time and date specified shall not be considered.
• Responses to this Request for Proposals are required to be submitted on or before 07^th April 2026.
• The Application should be printed on Letter head of the agency and sent as attachment to the e-mail. 
• Any condition put forth by the Agency non-conforming to the application requirements shall not be entertained at all and such applications shall be rejected.

• Incomplete application forms are liable to be rejected. No further correspondence will be entertained from rejected applicants. 
• The application of the selected agency should be signed by the authorised signatory confirming that all the details furnished in the application are true and correct to the best of his/her knowledge and that in case any false information or suppression of any material information is furnished, the application shall be liable for rejection by Jhpiego Corporation.

Opening, Evaluation and Agreement:

• Proposals may be opened by Jhpiego at any time after the submission deadline. All proposals satisfying the requirements of this RFP will be evaluated to establish which of the applicant(s) best fulfils the needs of Jhpiego. The proposals will be evaluated based on a set criteria and will include type of set up, number of year in business, pricing for the services, fleet of vehicles and others.
• Jhpiego anticipates entering into an agreement with this/these applicant(s) to execute the proposed work. 
• This RFP does not commit Jhpiego to award a grant or to pay any costs incurred in the preparation of a Proposal for the goods and/or services offered.  
• Jhpiego reserves the right to accept or reject any or all Proposals received as a result of this request, to negotiate with all qualified applicant(s) or to cancel this RFP, if it is in the best interests of Jhpiego to do so. The decision of Jhpiego shall be final.
• Only shortlisted vendor/s shall be contacted.
• The selected vendor will be categorised under “Preferred vendor” and the services can be taken for a maximum period of 3 years based on Satisfactory services and on mutual consent from both the parties.
• Vendor should have valid registrations to comply with labour law of the state.
• The PO will be issued on every 3 months basis. 
• The rates may be revised if there is any change in the govt rates from time to time to comply with the labour laws.

Proposal Contents:

• Proposals, together with letters of transmittal, should include the vendor’s description of the work that would be performed and the following information:
• Contact information: i) name of the vendor; ii) postal address; iii) telephone/Fax; iv) email address
• Copy of registration certificate- GST, PAN Card.
• The contact information of a representative of your firm with whom Jhpiego can contact on a daily basis

Scope of Work:

• As per the attached SoW/Formats.
• Submit proposals only on attached format.