Jhpiego Corporation, India

REQUEST FOR PROPOSAL (RFP)

RFP Specification:  Hiring of Hotel for Residential Meeting in Kolkata (July 25–26, 2025)

RFP DATE:  July 04, 2025

SUBMISSION DEADLINE:On or before July 14, 2025

SUBMISSION ADDRESS:   jhpin.procurement@jhpiego.org   

For queries: Ms. Anju Pruthi email id : anju.pruthi@jhpiego.org , Office Telephone:  Tel: +91 11-49575100,

About Jhpiego:

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to develop strategies that help countries care for themselves by training health care workers, strengthening health systems and improving delivery of care.

Jhpiego designs innovative, effective and low-cost health care solutions that are breaking down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego uses its global presence and technical leadership to develop technology-based innovations and systems for significant global health impact.

In India, Jhpiego works across nineteen states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, and pre-service nursing and midwifery education. These projects are funded by USAID, Bill & Melinda Gates Foundation, Norway India Partnership Initiative (NIPI), David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), Merck for Mothers, Large Anonymous Donor and others.

Submission Procedures:

All Proposals must be sent only to the address provided above only.

• Jhpiego reserves the right to waive irregularities and to reject any or all bids. 
• Jhpiego also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds.
• Jhpiego may consider informal any Proposal not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all Proposals.  Any Proposal may be withdrawn prior to the above scheduled time for the opening of Proposals or authorized postponement thereof.
• Any Proposal received after the time and date specified shall not be considered.
• Responses to this Request for Proposals are required to be submitted on or before July 14, 2025
• Any condition put forth by the Agency non-conforming to the application requirements shall not be entertained at all and such applications shall be rejected.
• Incomplete application forms are liable to be rejected. No further correspondence will be entertained from rejected applicants.
• Annexure I, II & vendor form should be signed by the authorized signatory and send along with ensuring that all the details furnished in the bid are true and correct to the best of his/her knowledge and that in case any false information or suppression of any material information is furnished, the application shall be liable for rejection by Jhpiego Corporation.

Opening, Evaluation and Agreement:

• Proposals may be opened by Jhpiego at any time after the submission deadline. All Proposals satisfying the requirements of this RFP will be evaluated to establish which of the applicant(s) best fulfils the needs of Jhpiego.
• Jhpiego anticipates entering into an agreement with this/these applicant(s) to execute the proposed work.
• This RFP does not commit Jhpiego to award a grant or to pay any costs incurred in the preparation of a Proposal for the goods and/or services offered. 
• Jhpiego reserves the right to accept or reject any or all Proposals received as a result of this request, to negotiate with all qualified applicant(s) or to cancel this RFP, if it is in the best interests of Jhpiego to do so. The decision of Jhpiego shall be final.
• Only shortlisted vendor/s shall be contacted.

Please note that submitted Proposal should be Password Protected. Password shall be shared by your side only when requested by Procurement Team of Jhpiego. If Submitted proposal is not password protected, same shall be an invalid proposal.

Proposal Contents:

Proposals, should include the vendor’s description of the work that would be performed and the following information:

• Contact information: i) name of the vendor; ii) postal address; iii) telephone/Fax; iv) email address
• Copy of registration certificate in GST, PAN Card etc.
• The contact information of a representative of your firm with whom Jhpiego can contact on a daily basis.
• Brief note on relevant past experience of your firm along with clientele.

Scope of Work:

• As per the attached SoW/Formats.
• Submit proposals as per annexure I and II given in below link (contained in SOW)

RFP documents

Please see the link “Important docs” for more details about the RFP

Job Email ID:

jhpin.procurement(at)jhpiego.org