Jhpiego Corporation, India

REQUEST FOR PROPOSAL (RFP)

RFP Specification:  Hiring an agency to provide manpower services (Office Messenger 1 no.) &  Housekeeping services (One personnel under Unskilled/Semi Skilled Category 1no.)for Jhpiego Patna office

RFP DATE: 16^th June 2026

SUBMISSION DEADLINE: On or before 29^th June 2026.  Award /start date (selection of partner)- 1st August 2026 (Tentative)

Bid SUBMISSION ADDRESS IN-Procurement4@jhpiego.org (for submission of quotation)

(To be sent on above mentioned mail ONLY)

Contact Number: (For queries only): ashish.kumar@jhpiego.org

About Jhpiego:

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to develop strategies that help countries care for themselves by training health care workers, strengthening health systems and improving delivery of care.

Jhpiego designs innovative, effective and low-cost health care solutions that are breaking down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego uses its global presence and technical leadership to develop technology-based innovations and systems for significant global health impact.

In India, Jhpiego works across nineteen states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, and pre-service nursing and midwifery education. These projects are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), Merck for Mothers and Large Anonymous Donor and others.

Introduction:

Hiring an agency to provide Manpower Services (Office Messenger & Housekeeping staff 1 each) for Jhpiego Patna Office.

Submission Procedures:

The Applications should be enclosed as per the following:

General Information (Annexure I).

• Proposal must be completed, signed and stamped by the authorised representative.
• Jhpiego reserves the right to waive irregularities and to reject any or all bids. 
• Jhpiego also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds.
• Jhpiego may consider informal any Proposal not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all Proposals.  Any Proposal may be withdrawn prior to the above scheduled time for the opening of Proposals or authorized postponement thereof.
• Responses to this Request for Proposals are required to be submitted on or before last date mentioned.
• Delay submitted proposal shall be rejected only Procurement committee will have the right to consider in specific situation.
• Any condition put forth by the Agency non-conforming to the application requirements shall not be entertained at all and such applications shall be rejected.
• Incomplete application forms are liable to be rejected. No further correspondence will be entertained from rejected applicants.
• The application of the selected agency should be signed by the authorised signatory confirming that all the details furnished in the application are true and correct to the best of his/her knowledge and that in case any false information or suppression of any material information is furnished, the application shall be liable for rejection by Jhpiego Corporation.

Opening, Evaluation and Agreement:

• Proposals may be opened by Jhpiego at any time after the submission deadline.  All Proposals satisfying the requirements of this RFP will be evaluated to establish which of the applicant(s) best fulfils the needs of Jhpiego.
• Jhpiego anticipates entering into an agreement with this/these applicant(s) to execute the proposed work.
• This RFP does not commit Jhpiego to award a grant or to pay any costs incurred in the preparation of a Proposal for the goods and/or services offered. 
• Jhpiego reserves the right to accept or reject any or all Proposals received as a result of this request, to negotiate with all qualified applicant(s) or to cancel this RFP, if it is in the best interests of Jhpiego to do so. The decision of Jhpiego shall be final.
• The agency must have registration under minimum wages, PF, ESI. Jhpiego will require compliance documents from shortlisted agencies.
• Only shortlisted vendor/s shall be contacted.
• Selection will be based on evaluation criteria.
• Jhpiego intends to award the preferred vendor status for a period of 3 years and the contracting will be on yearly basis. The renewals will be based on the past performance and the revised quotes will be required for the next year.PO will be issued on every 3 months.

Scope of Work:

As per the attached SoW/Formats.