Jhpiego Corporation, India

REQUESTFORPROPOSAL (RFP)

RFP Spécifications: Hiring an agency to provide Housekeeping services (One personnel under Semi-Skilled Category) for Jhpiego State Office, Bhubaneswar.

RFP DATE:  26th June 2025

DEADLINE: On or before 06th July 2025

SUBMISSION ADDRESS: IN-OR-procurement@jhpiego.org (for submission of quotation)

About Jhpiego:

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to develop strategies that help countries care for themselves by training health care workers, strengthening health systems and improving delivery of care.

Jhpiego designs innovative, effective and low-cost health care solutions that are breaking down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego uses its global presence and technical leadership to develop technology-based innovations and systems for significant global health impact.

In India, Jhpiego works across nineteen states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, and pre-service nursing and midwifery education. These projects are mainly funded by USAID and others.

Introduction:

Hiring an agency to provide Housekeeping services (One personnel under Semi-Skilled Category) for Jhpiego State Office, Bhubaneswar.

Submission Procedures:

The Applications should be sent via E-Mail only containing Scope of Work, Technical Format and Financial Format, duly signed and with firm’s seal. The bid should only be sent to the prescribed e-mail id (mentioned above) and not marked or CC to the sender of this ‘Request for Proposal’ or any other staff of Jhpiego.

Certificates/List mentioned in the Scope of Work (Technical Format) should be duly signed by the authorized person of the agency.

• “Scope of work” document having terms & conditions should be duly signed by the authorized person of the agency.
• Jhpiego reserves the right to waive irregularities and to reject any or all bids. 
• Jhpiego also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds.
• Any Proposal received after the time and date specified shall not be considered.
• Responses to this Request for Proposals are required to be submitted on or before 06th July, 2025.
• The Application should be printed on Letter head of the agency and sent as attachment to the e-mail.
• Any condition put forth by the Agency non-conforming to the application requirements shall not be entertained at all and such applications shall be rejected.
• Incomplete application forms are liable to be rejected. No further correspondence will be entertained from rejected applicants.
• The application of the selected agency should be signed by the authorised signatory confirming that all the details furnished in the application are true and correct to the best of his/her knowledge and that in case any false information or suppression of any material information is furnished, the application shall be liable for rejection by Jhpiego Corporation.

Opening, Evaluation and Agreement:

• Proposals may be opened by Jhpiego at any time after the submission deadline.  All proposals satisfying the requirements of this RFP will be evaluated to establish which of the applicant(s) best fulfils the needs of Jhpiego. The proposals will be evaluated based on a set criteria and will include type of set up, number of year in business, pricing for the services and others.
• Jhpiego anticipates entering into an agreement with this/these applicant(s) to execute the proposed work.
• This RFP does not commit Jhpiego to award a grant or to pay any costs incurred in the preparation of a Proposal for the goods and/or services offered. 
• Jhpiego reserves the right to accept or reject any or all Proposals received as a result of this request, to negotiate with all qualified applicant(s) or to cancel this RFP, if it is in the best interests of Jhpiego to do so. The decision of Jhpiego shall be final.
• Only shortlisted vendor/s shall be contacted.

Proposal Contents:

Proposals, together with letters of transmittal, should include the vendor’s description of the work that would be performed and the following information:

• Contact information: i) name of the vendor; ii) postal address; iii) telephone/Fax; iv) email address
• Copy of registration certificate in GST, PAN Card.
• Copy of PF, ESI papers, Minimum Wages
• The contact information of a representative of your firm with whom Jhpiego can contact on a daily basis

Scope of Work:

• As per the attached SoW/Formats.
• Submit proposals only on attached format.