EOI - Hiring of an Eeco Van on a Rental Basis for Travel and Awareness Activities, Bhopal, Madhya Pradesh
Description
EXPRESSION OF INTEREST AND REQUEST FOR QUOTATION
Hiring of an Eeco Van on a Rental Basis for Travel and Awareness Activities, Bhopal, Madhya Pradesh
|
Particular |
Details |
Particular |
Details |
|
Reference No. |
- |
Date of issue |
13/11/2026 |
|
Place of deployment |
Bhopal, Madhya Pradesh |
Contract period |
6 Months |
|
Engagement model |
Dedicated vehicle on rental |
Last date of submission |
25/11/2026 |
1. Background
BharatCares invites Expressions of Interest from vehicle owners, transport operators and other competent entities to supply one dedicated Eeco Van on a rental basis in Bhopal, Madhya Pradesh. The vehicle will be used for staff travel within Bhopal and nearby areas and for carrying awareness materials to community events, meetings and field visits under the programme.
The selected provider shall make available a clean, well-maintained and legally compliant vehicle that can run reliably on city and rural roads as per a planned schedule. The vehicle will be inspected and accepted by BharatCares before deployment.
2. Minimum Vehicle Specifications
|
Parameter |
Requirement |
|
Vehicle type |
Eeco Van (Maruti Suzuki Eeco or equivalent), 5 or 7 seater, petrol or CNG, in good running condition |
|
Age of vehicle |
Not older than 10 years from the date of first registration |
|
Condition |
Roadworthy and mechanically sound with tyres, brakes, lights and body, suitable for daily city and highway travel |
|
Interior layout |
Clean, comfortable seating for the team and adequate space for banners, standees, pamphlets and other awareness materials |
|
Comfort |
Working air conditioning, clean upholstery and a first-aid kit |
|
Luggage space |
Adequate carrying space or a roof carrier for materials, with a mobile charging point |
|
Safety |
Seat belts, fire extinguisher and all statutory safety fittings, with a working horn, wipers and spare wheel |
|
GPS |
Mandatory GPS tracking with real-time location sharing |
|
Branding |
Light branding or stickers only where approved by BharatCares |
|
Statutory compliance |
Valid registration, comprehensive insurance, fitness certificate, commercial permit, road tax and PUC |
|
Driver |
Experienced driver with a valid licence for commercial light motor vehicles and a clean driving record |
Eligibility
- The applicant is a legally registered individual, firm, company, or agency able to enter into a vehicle hiring agreement.
- The vehicle is registered in the applicant's name or held under a valid lease, is free of any legal or registration issue, and is available for dedicated deployment in Bhopal.
- Applicant can supply a competent licensed driver and arrange a replacement driver during leave.
- Applicant complies with applicable Central and Madhya Pradesh motor vehicle, labour, tax and safety requirements.
- Prior experience in supplying vehicles to NGOs, corporates, institutions or government departments will be preferred.
Documents to be Submitted
- Covering letter expressing interest
- Registration documents, PAN and GST details
- Vehicle RC, insurance, fitness, permit, PUC and road tax proof
- Driver's valid driving licence and identity proof
- Vehicle photographs (exterior, interior, odometer)
- Make, model, fuel type, year of registration and seating
- GPS details, if already installed
- Experience records or work orders, if available
- Quoted rental with inclusions and exclusions
- Authorised representative's contact details
Submission
|
Particular |
Details |
|
Last date and time |
25/10/2026, 11:59 PM |
|
Mode |
Via Email only |
|
|
To: anjali.khetwal@bharatcares.org , CC: shivani.bhatia@bharatcares.org |
|
Subject line |
“EOI – Hiring of Eeco Van – Bhopal, Madhya Pradesh” |
|
Contact |
Anjali Khetwal, Associate Manager |
|
Contact No. |
8866016289 |
|
Address |
A -901, Swati trinity Applewood township, SP ring road, Shela, Ahmedabad |
Final hiring conditions will be governed by the definitive agreement and applicable Madhya Pradesh motor vehicle requirements.
Issued by: BharatCares | Ahmedabad
To download the full EOI, click here: EOI – Hiring of Eeco Van – Bhopal, Madhya Pradesh
Documents
Description
EXPRESSION OF INTEREST AND REQUEST FOR QUOTATION
Hiring of an Eeco Van on a Rental Basis for Travel and Awareness Activities, Bhopal, Madhya Pradesh
|
Particular |
Details |
Particular |
Details |
|
Reference No. |
- |
Date of issue |
13/11/2026 |
|
Place of deployment |
Bhopal, Madhya Pradesh |
Contract period |
6 Months |
|
Engagement model |
Dedicated vehicle on rental |
Last date of submission |
25/11/2026 |
1. Background
BharatCares invites Expressions of Interest from vehicle owners, transport operators and other competent entities to supply one dedicated Eeco Van on a rental basis in Bhopal, Madhya Pradesh. The vehicle will be used for staff travel within Bhopal and nearby areas and for carrying awareness materials to community events, meetings and field visits under the programme.
The selected provider shall make available a clean, well-maintained and legally compliant vehicle that can run reliably on city and rural roads as per a planned schedule. The vehicle will be inspected and accepted by BharatCares before deployment.
2. Minimum Vehicle Specifications
|
Parameter |
Requirement |
|
Vehicle type |
Eeco Van (Maruti Suzuki Eeco or equivalent), 5 or 7 seater, petrol or CNG, in good running condition |
|
Age of vehicle |
Not older than 10 years from the date of first registration |
|
Condition |
Roadworthy and mechanically sound with tyres, brakes, lights and body, suitable for daily city and highway travel |
|
Interior layout |
Clean, comfortable seating for the team and adequate space for banners, standees, pamphlets and other awareness materials |
|
Comfort |
Working air conditioning, clean upholstery and a first-aid kit |
|
Luggage space |
Adequate carrying space or a roof carrier for materials, with a mobile charging point |
|
Safety |
Seat belts, fire extinguisher and all statutory safety fittings, with a working horn, wipers and spare wheel |
|
GPS |
Mandatory GPS tracking with real-time location sharing |
|
Branding |
Light branding or stickers only where approved by BharatCares |
|
Statutory compliance |
Valid registration, comprehensive insurance, fitness certificate, commercial permit, road tax and PUC |
|
Driver |
Experienced driver with a valid licence for commercial light motor vehicles and a clean driving record |
Eligibility
- The applicant is a legally registered individual, firm, company, or agency able to enter into a vehicle hiring agreement.
- The vehicle is registered in the applicant's name or held under a valid lease, is free of any legal or registration issue, and is available for dedicated deployment in Bhopal.
- Applicant can supply a competent licensed driver and arrange a replacement driver during leave.
- Applicant complies with applicable Central and Madhya Pradesh motor vehicle, labour, tax and safety requirements.
- Prior experience in supplying vehicles to NGOs, corporates, institutions or government departments will be preferred.
Documents to be Submitted
- Covering letter expressing interest
- Registration documents, PAN and GST details
- Vehicle RC, insurance, fitness, permit, PUC and road tax proof
- Driver's valid driving licence and identity proof
- Vehicle photographs (exterior, interior, odometer)
- Make, model, fuel type, year of registration and seating
- GPS details, if already installed
- Experience records or work orders, if available
- Quoted rental with inclusions and exclusions
- Authorised representative's contact details
Submission
|
Particular |
Details |
|
Last date and time |
25/10/2026, 11:59 PM |
|
Mode |
Via Email only |
|
|
To: anjali.khetwal@bharatcares.org , CC: shivani.bhatia@bharatcares.org |
|
Subject line |
“EOI – Hiring of Eeco Van – Bhopal, Madhya Pradesh” |
|
Contact |
Anjali Khetwal, Associate Manager |
|
Contact No. |
8866016289 |
|
Address |
A -901, Swati trinity Applewood township, SP ring road, Shela, Ahmedabad |
Final hiring conditions will be governed by the definitive agreement and applicable Madhya Pradesh motor vehicle requirements.
Issued by: BharatCares | Ahmedabad
To download the full EOI, click here: EOI – Hiring of Eeco Van – Bhopal, Madhya Pradesh