RFP for Supply, Installation and Commissioning of 4 Solar Pumping Systems of 1–1.5 HP in Karnataka

Request for Proposals for Solar Pumps

EMPBINDI International Association invites competitive proposals for the design, supply, transport, installation, testing and commissioning of 4 solar pumping systems with 1–1.5 HP motors. The scope includes user training, manuals, handover records and warranty support.

1 Tender schedule and contacts

2 Submission instructions

Submit two separate signed PDFs labelled Technical Proposal and Financial Proposal, using the RFP reference in the subject or portal entry. Include prices only in the financial file. The receiving email or portal timestamp governs timeliness. Late bids are ineligible. Bids remain valid for 60 days from the submission deadline. Clarifications, amendments and extensions will be published on the tender website for all bidders.

3 Scope and installation sites

Delivery coordination point is Don Bosco ITI, Irudayapuram Main Road, Robertsonpet, KGF, Kolar, Karnataka 563123. Quote onward transport and installation to the sites in Annex A. EMPBINDI will coordinate site access. Provide itemised BOQs and identify interfaces and exclusions against the stated scope.

4 Minimum technical requirements

Pump duty. Offer a pump with a motor rated at 1–1.5 HP. State the exact motor rating and provide the pump type, motor and controller details and flow versus head curve. Meet the specified minimum flow in litres per minute at the total dynamic head in metres for each site [Project team to confirm before issue].

Installation scope. Specify PV array, mounting, controller, earthing, cabling, dry-run and other protections, pipe lengths and fittings. Identify the approved scope for borewell drilling, tanks and civil works [Project team to confirm before issue].

Commissioning. Measure flow at the prescribed head under the specified test conditions [Project team to confirm before issue] and demonstrate operation of controls and protections. Record results site-wise.

Annex A Installation and design schedule

[Project team to confirm before issue] Attach the four-site duty schedule covering water source, static and pumping water levels, discharge elevation, pipe run, target water delivery, total dynamic head and minimum flow.

Issue material changes to the technical or site basis through a common written amendment and allow additional response time where necessary.

5  Eligibility and technical submission

Submit entity registration, PAN and applicable GST registration or a reason for non-applicability. Demonstrate at least one comparable supply and installation completed in the last five years through a work order and completion evidence. Provide a client reference. No minimum turnover is prescribed.

Submit equipment makes and models, datasheets, compliance matrix, drawings as applicable, itemised BOQ, site-wise completion schedule, service arrangements, warranty terms and signed declarations covering accuracy, deviations, debarment and conflicts of interest.

6 Evaluation and award

The Procurement Committee will assess registration and comparable experience, complete BOQ, compliance with Section 4 and Annex A, completion within the required period and acceptance of minimum warranty and service conditions. All checks are pass/fail. Clarifications may explain an offer without materially changing scope or price.

Open financial offers only for technically qualified bids. Compare the all-inclusive delivered and commissioned price in INR, including GST and all required works, on the published scope. Award this package independently as a single award for its full quantity to the lowest evaluated responsive bidder, subject to budget and approval. Record reasons for rejection or cancellation. Finalise the common performance and pricing basis before publication so that bids within the capacity range can be compared consistently.

7 Commercial and implementation terms

8 Financial proposal

Bidder name __________________   GSTIN __________________
RFP reference _________________   Quotation date ____________

Attach site-wise prices and the BOQ breakup for equipment, balance of system, civil works, transport, insurance, installation, testing, commissioning, training and warranty support. Include each applicable charge once. State proposed completion time and disclose any deviations separately.

9 Bidder declaration

We have examined the RFP and published amendments and offer to perform the complete quoted scope. Our bid remains valid for 60 days from the submission deadline. We have disclosed deviations, conflicts of interest and applicable debarment information and confirm the accuracy of our submission.

Authorised bidder signatory and designation __________________
Signature, seal and date __________________________________

10 Website notice

Open tender for Solar Pumps

EMPBINDI International Association invites bids for 4 solar pumping systems with 1–1.5 HP motors. RFP reference EMPBINDI/CSV/2026/SP-01. Issue date 5 November 2026. Download the RFP from the official EMPBINDI tender page (insert verified URL). Submit separate technical and financial bids to purchase.solar@bindi-international.org by 26 November 2026, 5:00 PM IST. Procurement enquiries may be addressed to Mukesh Choudhary, Purchasing @ Solar Department.

For EMPBINDI International Association

Mukesh Choudhary, Purchasing @ Solar Department: Download the full ToR