RFQ - for Guest Rooms & Conference Facilities – October26
Description
Subject: Request for Quotation (RFQ) for Guest Rooms & Conference Facilities – October26
We are planning an upcoming corporate event and would like to invite your hotel / Institutes to submit a quotation for accommodation and conference facilities as per the requirements outlined below.
Event Details
- Event Dates: 24th October to 27th October, 2026
- Location: Delhi
- Expected Number of Attendees: 70 -80 Pax
The Rate quote must be submitted in the table format below :
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RFQ for event in October |
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Date- 24th to 27th October, 2026 |
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3 Nights 4 Days |
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Sl No: |
Specification |
QTY |
No: of Day/night |
Unit Cost |
GST % |
GST Cost |
Total Cost with GST |
|
1 |
Single Occupancy with Breakfast |
5 |
3 |
|
|
|
|
|
2 |
Double Occupancy with Breakfast |
5 |
3 |
|
|
|
|
|
3 |
Room with 3 bed with Breakfast |
10 |
3 |
|
|
|
|
|
4 |
Room with 5 bed with Breakfast |
6 |
3 |
|
|
|
|
|
5 |
Lunch - 2 Nonveg |
60 |
4 |
|
|
|
|
|
6 |
Dinner - 2 Non-veg |
|
3 |
|
|
|
|
|
7 |
Tea/coffee with cookies Morning |
60 |
4 |
|
|
|
|
|
8 |
Tea/coffee with cookies + Snacks -Evening |
60 |
4 |
|
|
|
|
|
9 |
Projector with Sound System with 2 cordless mike |
1 |
4 |
|
|
|
|
|
10 |
Extra Cordless Mike |
2 |
4 |
|
|
|
|
|
11 |
Conference Hall - |
1 |
4 |
|
|
|
|
|
|
Any Other Expense - Kindly Mention |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Amount with GST |
|
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The following guidance to be followed to submit the proposal/rate quote:
Quotation to be on the letterhead of the Hotel / Institute.
The quotation to be addressed to JAL SEVA CHARITABLE FOUNDATION, NEW DELHI.
The quotation must be in non-editable PDF format submitted at - WAIP2P-Delhi@wateraid.org
The subject line must NOT be changing while submitting the proposal/rate quote.
The quote to be submitted by 24th September,2026
Requirements
1. Guest Room Accommodation Please provide your best corporate/event rates for:
- Rooms specified in the table above.
- Applicable inclusions (breakfast, Wi-Fi, etc.)
- Check-in and check-out timings to be clearly mentioned.
- Cancellation and amendment terms to be clearly mentioned.
2. Conference / Meeting Facilities Please share rates and details for:
- Conference Hall / Meeting Room
- Seating capacity and layout options
- Audio-visual equipment available (Projector, Screen, Sound System, Microphones, LED Display, etc.)
- High-speed internet availability
- Additional charges, if any for extra hours.
3. Food & Beverage Requirements Kindly provide pricing for:
- As mentioned in the table above.
4. Commercial Proposal Please include:
- Applicable taxes and service charges
- Complimentary offerings, if any
- Payment terms and validity of the quotation
We would appreciate receiving your detailed proposal by 24th September, 2026.
Job Email ID: WAIP2P-Delhi(at)wateraid.org
Description
Subject: Request for Quotation (RFQ) for Guest Rooms & Conference Facilities – October26
We are planning an upcoming corporate event and would like to invite your hotel / Institutes to submit a quotation for accommodation and conference facilities as per the requirements outlined below.
Event Details
- Event Dates: 24th October to 27th October, 2026
- Location: Delhi
- Expected Number of Attendees: 70 -80 Pax
The Rate quote must be submitted in the table format below :
|
|
RFQ for event in October |
||||||
|
|
Date- 24th to 27th October, 2026 |
||||||
|
|
3 Nights 4 Days |
||||||
|
|
|
|
|
|
|
|
|
|
Sl No: |
Specification |
QTY |
No: of Day/night |
Unit Cost |
GST % |
GST Cost |
Total Cost with GST |
|
1 |
Single Occupancy with Breakfast |
5 |
3 |
|
|
|
|
|
2 |
Double Occupancy with Breakfast |
5 |
3 |
|
|
|
|
|
3 |
Room with 3 bed with Breakfast |
10 |
3 |
|
|
|
|
|
4 |
Room with 5 bed with Breakfast |
6 |
3 |
|
|
|
|
|
5 |
Lunch - 2 Nonveg |
60 |
4 |
|
|
|
|
|
6 |
Dinner - 2 Non-veg |
|
3 |
|
|
|
|
|
7 |
Tea/coffee with cookies Morning |
60 |
4 |
|
|
|
|
|
8 |
Tea/coffee with cookies + Snacks -Evening |
60 |
4 |
|
|
|
|
|
9 |
Projector with Sound System with 2 cordless mike |
1 |
4 |
|
|
|
|
|
10 |
Extra Cordless Mike |
2 |
4 |
|
|
|
|
|
11 |
Conference Hall - |
1 |
4 |
|
|
|
|
|
|
Any Other Expense - Kindly Mention |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Amount with GST |
|
||||
The following guidance to be followed to submit the proposal/rate quote:
Quotation to be on the letterhead of the Hotel / Institute.
The quotation to be addressed to JAL SEVA CHARITABLE FOUNDATION, NEW DELHI.
The quotation must be in non-editable PDF format submitted at - WAIP2P-Delhi@wateraid.org
The subject line must NOT be changing while submitting the proposal/rate quote.
The quote to be submitted by 24th September,2026
Requirements
1. Guest Room Accommodation Please provide your best corporate/event rates for:
- Rooms specified in the table above.
- Applicable inclusions (breakfast, Wi-Fi, etc.)
- Check-in and check-out timings to be clearly mentioned.
- Cancellation and amendment terms to be clearly mentioned.
2. Conference / Meeting Facilities Please share rates and details for:
- Conference Hall / Meeting Room
- Seating capacity and layout options
- Audio-visual equipment available (Projector, Screen, Sound System, Microphones, LED Display, etc.)
- High-speed internet availability
- Additional charges, if any for extra hours.
3. Food & Beverage Requirements Kindly provide pricing for:
- As mentioned in the table above.
4. Commercial Proposal Please include:
- Applicable taxes and service charges
- Complimentary offerings, if any
- Payment terms and validity of the quotation
We would appreciate receiving your detailed proposal by 24th September, 2026.
Job Email ID: WAIP2P-Delhi(at)wateraid.org