RFQ - Procurement and Distribution of Nutritional Basket

REQUEST FOR QUOTATION (RFQ)

DATE: 21^st August 2026

Procurement and Distribution of Nutritional Basket

REFERENCE: RFQ/09/8/CINI_2026

Delivery Schedule

Distribution/delivery of materials will start 6days after the signing of this TOR / Agreement

Exact Address/es of Delivery Location/s

Nutritional Baskets will be delivered in a total of 3-4 locations of Kolkata Municipal Corporation, on an instalment basis.

Deadline for the Submission of Quotation

30^TH August 2026

Documents to be submitted

Valid Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation, and a copy must be provided with the bid;

Financial BID of each component as per Annexure 1 Bank Details & Statutory Details.

Bank Details & Statutory Details.

Period of validity of quotes starting from the submission date

183 days

In exceptional circumstances, CINI may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The bidder shall then confirm the extension in writing, without any modifications whatsoever to the Quotation.

Payment Terms

• Within 15 days upon CINI's acceptance and receipt of invoice. Payments will be processed against agreed milestones
• % of total cost will be paid immediately after signing the ToR by account payee cheque after receiving a Proforma Invoice from Agency / Company
• Next instalments will be released after successful delivery of the total materials as per Annexure 1 with Proper Invoice & Chalan.
• All materials will be supplied within 2 instalments, as specified by CINI.
• Materials delivery cost to be paid by the selected Agency.
• All the above-mentioned payments will be made by Account payee cheque / NEFT in favor of the Agency Name.
• The entire advance will be adjusted by 31^st January 2027 with proper Tax invoice only in favor of Child in Need Institute.
• TDS will be deducted as per IT rules.

Evaluation Criteria

• Non-Discretionary"Pass/Fail" Criteria on the Technical
• responsiveness;
• Lowest price offers of technically qualified and responsive bids.
• Full acceptance of the Terms and Conditions indicated in this Request for Quotation (RFQ) document.
• Full acceptance of the CINI's General Terms and Conditions (attached as Annexure-2).
• Non-acceptance of the terms of the General Terms and Conditions shall be grounds for disqualification from this procurement process.

Qualification requirements:

In order to be considered eligible for the evaluation, Bidders must provide evidence that they have the capacity to execute the works of this magnitude in the scheduled time and to the satisfaction of CINI.

General:

• The Bidder must be legally registered and/or accordingly authorized to carry out the specified works.
• Bidder must submit Trade Licence, GST, Previous Work Orders, Last Income Tax file ( if any ).

CINI will award to:

CINI may award the work order to one / two / more than two suppliers and omit any item/s from the item list during bid analysis as per requirement of the project deliverables/organization

Type of Contract to be Signed

Contract for Works (TOR) / Agreement

Conditions for Release of Payment

Timely delivery of all materials along with specified & quantified materials & Certification from CINI Supervisor.

Any food item procured by Child in Need Institutes part of this agreement should be in adherence to all the applicable standards such as; FSSAI and others. 

Annexes to this RFQ

Specification for Procurement and Distribution of the Relief Materials (Annex 1)

General Terms and Conditions (Annex 2).

Contact Person for Inquiries (prefer written inquiries only)

Indrani Banerjee, Cluster Supervisor, Ph: 9748300801

Kalyan Rajak, Cluster Supervisor, Ph: 8436779457

Aloke Roy, Purchase Committee Member of CINI Kolkata Unit, CINI Email: purchasekolkata@cinindia.org, Contact: 8910019001