Admin and Finance Assistant

1. POSITIONS VACANT: Admin and Finance Assistant, International Not-for-Profit Organization, Lucknow, Uttar Pradesh.

2. ORGANISATIONAL BACKGROUND:

Our client is a respected international not-for-profit, that works in public health, to improve the health of disadvantaged communities, across the globe.

3. JOB DESCRIPTION/ RESPONSIBILITIES:

We are looking for Admin and Finance Assistant Increasing program activities in the Southern States and Chhattisgarh, the workload related to finance, administration, logistics, and procurement has grown. Additional support (Admin and Finance Assistant) is required to ensure smooth operations and timely execution of these functions. S/he will be responsible the following tasks:

Key Job Responsibilities: 

(1) Timely entry of all invoices/bills received into the Invoice Tracking System with 100% accuracy;

(2) Preparation and submission of summary sheets for taxi, air ticket, and conference-related expenses within defined timelines;
(3) Ensure completeness and accuracy of supporting documents;
(4) Conduct first-level review of invoices, staff claims, and settlements for Southern States and Chhattisgarh;
(5) Identify discrepancies and coordinate with concerned staff/vendors for corrections;
(6) Complete Sentinel verification and validation of training/workshop participants;
(7) Assist in periodic asset verification exercises for Southern States and Chhattisgarh;
(8) Scan, file, and archive vouchers and support documents systematically;
(9) Arrange travel logistics, including taxi and hotel bookings, in a timely and cost-effective manner;
(10) Provide logistical and administrative support for workshops, meetings, and delegate visits;
(11) Support day-to-day office administration activities as assigned;
(12) Ensure smooth coordination with internal teams and external stakeholders;
(13) Undertake any other duties assigned by the supervisor in support of organizational objectives;
(14) Complete assigned tasks within agreed timelines and quality standards;

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualifications and Experience
(1) Applicant must have B. Com. / MBA (Finance);
(2) Minimum of 6 months' experience in Basic finance and multitasking operational support;

Skills and Competencies:
(1) Basic accounting knowledge;
(2) Invoice processing, documentation, and record management;

(3) Logistics, travel, and event coordination;

(4) MS Office proficiency (Excel, Word, Outlook);

(5) Strong communication and documentation skills;

(6) Ability to manage multiple stakeholders and timelines;
(7) Willingness to travel within Maharashtra as required;

5. Compensation Offered: The monthly Gross remuneration budgeted for the role is INR 55,000/-.

6. LOCATION: Lucknow, Uttar Pradesh

7. REFERENCE: F-AF-L-INPO

8. NATURE OF Engagement:

The selected candidate shall be engaged as a Fixed Term Employee (FTE) on the rolls of SAMS, a third-party payrolling agency, for a full-time engagement initially offered for a period of six months. The FTE is extendable based on performance and project requirements.

9. CONTACT INFORMATION:

Team SAMS
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025

Phone Nos.: 011- 4081 9900; 4165 3612

10. APPLICATION PROCESS:

Eligible candidates interested in the position are requested to urgently by before August 19, 2026.