Request for Proposal RFP Development and Implementation of an Integrated HRMS and Project Management Application for Aaranyak
Description
Job Description
1. Invitation for Proposal
Aaranyak invites sealed technical and financial proposals from qualified, experienced and legally registered software development firms/agencies for the design, development, customization, implementation, hosting, training, documentation and maintenance of an integrated Human Resource Management System (HRMS) and Project Management Application (PMA). The proposed solution shall be developed as a complete system-development assignment and shall support Aaranyak’s human resource, administrative, project monitoring, reporting and management information requirements.
The selected bidder shall be responsible for the complete lifecycle of the solution, including:
· Requirement analysis
· Business process mapping
· System architecture and design
· User interface UI/ User Experience UX design
· Software development/customization
· Configuration
· Data migration
· Testing
· Deployment
· Training
· Documentation
· Hosting
· Warranty support
· Annual maintenance and technical support
The proposed system shall be secure, scalable, configurable, user-friendly, mobile-responsive and capable of supporting multiple divisions, projects, employees, consultants, field teams and project personnel.
2. About Aaranyak
Aaranyak is a scientific and research-based non-profit organisation working in biodiversity
conservation, wildlife research, community-based conservation and related areas.
Aaranyak operates through multiple divisions and field locations and implements several
projects simultaneously. The organisation requires an integrated digital platform to manage
human resources and monitor project teams, activities, deliverables, timelines, timesheets,
outputs and project progress.
The proposed solution shall consist of two interconnected components:
1. Human Resource Management System (HRMS)
2. Project Management Application (PMA)
The system shall provide role-based access to authorised users and organisation-wide dashboards for senior management.
3. Objectives of the Assignment
The objectives of this assignment are to:
· Digitise and automate key HR and administrative processes.
· Establish a centralised employee and personnel database.
· Streamline recruitment, onboarding, orientation and employee lifecycle management.
· Automate attendance, leave and related HR processes.
· Facilitate employee performance appraisal and review.
· Maintain records of organisational assets issued to employees and project teams.
· Monitor employee and project staff deployment across projects and divisions.
· Track project activities, deliverables, timelines and responsibilities.
· Monitor project teams working under approximately 13 divisions and their respective
Division Heads/Project Investigators.
· Capture project-wise timesheets and staff effort.
· Enable Division Heads and Project Leads to monitor project and team progress.
· Generate monthly project activity reports from information entered into the system.
· Provide management dashboards and analytical reports.
· Reduce dependence on manual Excel-based reporting.
· Improve data accuracy, accountability, transparency and decision-making.
· Establish a scalable digital platform for future organisational growth
4. Scope of Work
The selected bidder shall undertake all activities necessary to deliver a fully functional and
operational system.
The scope shall include, but not be limited to:
1. Detailed requirement gathering and validation.
2. Review and documentation of existing HR and project processes.
3. Preparation of a Software Requirement Specification.
4. Preparation of system architecture and database design.
5. UI/UX design and approval.
6. Development or customization of HRMS and PMA modules.
7. Configuration of workflows, roles, forms and reports.
8. Integration with existing or future systems.
9. Data migration from existing Excel, database or other records.
10. Functional, security, performance and user acceptance testing.
11. Deployment and hosting.
12. User account creation and access configuration.
13. Training of administrators and end users.
14. Preparation of user and technical documentation.
15. Warranty support and post-implementation maintenance.
16. Handover of system, documentation, credentials
17. The bidder shall clearly identify which features are:
· Available out of the box
· Available through configuration
· Available through customization
· Require new development
· Not available
5. Functional Requirements
5.1 Human Resource Management System
5.1.1 Employee Information Management
The HRMS shall provide a centralised employee database containing, as applicable:
· Employee code
· Full name
· Photograph
· Personal details
· Contact details
How to apply
- For more information, please check the link: Request for Proposal RFP Development and Implementation of an Integrated HRMS and Project Management Application for Aaranyak
Description
Job Description
1. Invitation for Proposal
Aaranyak invites sealed technical and financial proposals from qualified, experienced and legally registered software development firms/agencies for the design, development, customization, implementation, hosting, training, documentation and maintenance of an integrated Human Resource Management System (HRMS) and Project Management Application (PMA). The proposed solution shall be developed as a complete system-development assignment and shall support Aaranyak’s human resource, administrative, project monitoring, reporting and management information requirements.
The selected bidder shall be responsible for the complete lifecycle of the solution, including:
· Requirement analysis
· Business process mapping
· System architecture and design
· User interface UI/ User Experience UX design
· Software development/customization
· Configuration
· Data migration
· Testing
· Deployment
· Training
· Documentation
· Hosting
· Warranty support
· Annual maintenance and technical support
The proposed system shall be secure, scalable, configurable, user-friendly, mobile-responsive and capable of supporting multiple divisions, projects, employees, consultants, field teams and project personnel.
2. About Aaranyak
Aaranyak is a scientific and research-based non-profit organisation working in biodiversity
conservation, wildlife research, community-based conservation and related areas.
Aaranyak operates through multiple divisions and field locations and implements several
projects simultaneously. The organisation requires an integrated digital platform to manage
human resources and monitor project teams, activities, deliverables, timelines, timesheets,
outputs and project progress.
The proposed solution shall consist of two interconnected components:
1. Human Resource Management System (HRMS)
2. Project Management Application (PMA)
The system shall provide role-based access to authorised users and organisation-wide dashboards for senior management.
3. Objectives of the Assignment
The objectives of this assignment are to:
· Digitise and automate key HR and administrative processes.
· Establish a centralised employee and personnel database.
· Streamline recruitment, onboarding, orientation and employee lifecycle management.
· Automate attendance, leave and related HR processes.
· Facilitate employee performance appraisal and review.
· Maintain records of organisational assets issued to employees and project teams.
· Monitor employee and project staff deployment across projects and divisions.
· Track project activities, deliverables, timelines and responsibilities.
· Monitor project teams working under approximately 13 divisions and their respective
Division Heads/Project Investigators.
· Capture project-wise timesheets and staff effort.
· Enable Division Heads and Project Leads to monitor project and team progress.
· Generate monthly project activity reports from information entered into the system.
· Provide management dashboards and analytical reports.
· Reduce dependence on manual Excel-based reporting.
· Improve data accuracy, accountability, transparency and decision-making.
· Establish a scalable digital platform for future organisational growth
4. Scope of Work
The selected bidder shall undertake all activities necessary to deliver a fully functional and
operational system.
The scope shall include, but not be limited to:
1. Detailed requirement gathering and validation.
2. Review and documentation of existing HR and project processes.
3. Preparation of a Software Requirement Specification.
4. Preparation of system architecture and database design.
5. UI/UX design and approval.
6. Development or customization of HRMS and PMA modules.
7. Configuration of workflows, roles, forms and reports.
8. Integration with existing or future systems.
9. Data migration from existing Excel, database or other records.
10. Functional, security, performance and user acceptance testing.
11. Deployment and hosting.
12. User account creation and access configuration.
13. Training of administrators and end users.
14. Preparation of user and technical documentation.
15. Warranty support and post-implementation maintenance.
16. Handover of system, documentation, credentials
17. The bidder shall clearly identify which features are:
· Available out of the box
· Available through configuration
· Available through customization
· Require new development
· Not available
5. Functional Requirements
5.1 Human Resource Management System
5.1.1 Employee Information Management
The HRMS shall provide a centralised employee database containing, as applicable:
· Employee code
· Full name
· Photograph
· Personal details
· Contact details
How to apply
- For more information, please check the link: Request for Proposal RFP Development and Implementation of an Integrated HRMS and Project Management Application for Aaranyak